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Key Responsibilities:
Business Requirements
1. Understand the department’s business requirements and apply in the day to day work.
Adherence to business requirements in fulfilling procurement needs
Planning
1. Facilitate annual procurement planning sessions with key stakeholders
2. Consolidate and report on the Procurement Plans
3. Review and update Item Catalog prior to the planning process activity.
4. Advise and familiarize Operations with the use of the Item Catalog
Availability of complete Item Catalogs for planning process and a complete Annual Procurement Plan.
Strategic Sourcing
1. Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
3. Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
4. Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists.
Procurement Committee meetings are held as per schedules (based on the sourcing plan….)
Supplier Contract and Relationship Management
1. Accurately complete the master data management form (contract/supplier/ item register)
2. Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
3. Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
Availability of accurate and complete Master Data records (either in system or paper)
Revised 19 Sep 2014 | Page 3
4. Collect feedback on supplier performance as per the established SPM guidelines.
Procurement Execution
1. Advise on the RFP/RFQ process for spot buys as required
2. Liaise with Shared Services & Finance to resolve supplier inquiries
3. Release POs to suppliers for spot buys and assigned categories.
Day to Day procurement operations are managed smoothly
Data Management, Analysis and Reporting
1. Collect and organize data from projects and business units.
2. Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
3. Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
4. Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
5. Consolidate all findings and convert them into useful formats as provided by SCM Manager
Availability of information for supervisors to take decisions.
Process, Procedure and Policy
1. Work with senior SCM teams to manage Internal customer satisfaction
2. Collect data to support performance scorecard reporting (i.e. KPIs)
Adherence to Process, Procedure and Policy in fulfilling procurement needs
Control and Compliance
1. Maintain proper filing and record keeping as per the guidelines set by the management.
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Applicant Types Accepted:
Local Applicants Only